Travel & Expense Administrator

1 month ago(12/20/2017 5:28 PM)
Job ID
# Positions
Employee Type
R- Regular
Full Time / Part Time
Full Time
Corporate Service



Trend Micro: Securing Your Journey to the Cloud

Trend Micro, the world’s largest independent security software company, strives to make the world a safer place by protecting digital information. Our solutions for consumers, businesses and governments provide layered security to protect information on mobile devices, endpoints, gateways, servers and the cloud. Trend Micro enables the smart protection of information, with innovative technology that is simple to deploy and manage, and security that fits an evolving ecosystem. Our solutions are supported by over 5000 employees in over 50 countries and powered by the world’s most advanced cloud-based global threat intelligence, the Trend Micro™ Smart Protection Network™.


The Travel and Expense Reimbursement Administrator position will require a "hands on" mentality to meet the needs of North American travelers within the confines of the Travel and Expense Reimbursement Policy.

Duties & Responsibilities

  • Must be a “Team Player”.
  • Process expense reports for North American by reviewing details and comparing them to the Travel and Expense Reimbursement policy.
  • Resolve issues with employees and/or their managers related to expense reimbursement submissions.
  • Manage the Expense Reimbursement system/tool on a day to day basis including maintaining the master file of employees, cost centers, rules, etc.
  • Assist employees in the proper utilization of the Expense Management Tool, including development and communication of training documents and hands on training of employees.
  • Review and prepare for payment, all related Business Travel Account (BTA) and other travel related invoices ensuring correct data. Work with the Travel Agency to remediate issues with the BTAs and others.
  • Participate, where required, in month end and quarter end close process including calculating and preparing month and quarter end accruals.
  • Arrange for direct billing of hotels and/or rental cars and reconcile related monthly statements.
  • Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
  • Assist in or Manage the Gift Card, High End Gift and Trend Micro Gamification systems and processes as needed.
  • Assist in both Purchase to Pay and Travel Related areas as required,
  • Work with the Purchase to Pay Team helping to resolve issues that may arise.
  • Execute ad-hoc assignments/projects as necessary.


  • BS degree in business or accounting, or 2-4 years related accounting/accounts payable/expense reporting experience.
  • Insperity Expensable or other similar Expense Management Tools experience a plus.
  • Micro Soft Navision experience a plus.
  • Intermediate proficiency with Microsoft Office products.
  • Excellent interpersonal and written communication skills.
  • Strong attention to detail.
  • Ability to handle conflict.
  • Ability to work independently with excellent planning and organization skills.
  • “Team” player who can interact well with all employees.
  • Proven ability to complete tasks with constrained deadlines.

Trend Micro provides equal employment opportunity for all applicants and employees. Trend Micro does not unlawfully discriminate on the basis of race, color, religion, sex, pregnancy and childbirth or related medical conditions, national origin, ancestry, age, physical or mental disability, medical condition, family care leave status, veteran status, marital status, sexual orientation, or gender identity.

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